Trails Committee

THE CORPORATION OF THE TOWN OF PENETANGUISHENE

APPENDIX “D3”

Trails Committee

Advisory Committee Membership

Five (8) members of the public (designated by the Mayor and ratified by Council)

One (1) Council representative (designated by the Mayor and ratified by Council).

Staff Resources – Director of Recreation and Community Services, Facilities Manager, Administrative Support Person.

Committee Mandate

The Trails Committee is an advisory committee reporting to the Recreation & Community Services Section Committee of Council.

The mandate of the Trails Committee is to advise the Town on the promotion and development of a comprehensive trails system within the Town of Penetanguishene that connects Town Parks and links to trail systems within the Town of Midland and Township of Tiny.  The Trails Committee will:

• Research and gather information on best practices for trails development and opportunities for external funding.
• Recommend the maintenance or development of Town trail systems including TransCanada Trail, Discovery Harbour Trail, Copeland Creek Trail and any other trail systems within or connecting Town Parks (existing or proposed), including signage or trail markers.
• Prepare promotional materials and organize/participate in events to promote trail use.
• Liaise with Huronia Trails & Greenways, the County of Simcoe and other trails groups.
• Host annual events related to trails promotion to the extent provided in the annual approved budget.

Chair and Vice Chair

The Chair and the Vice Chair shall be elected from the members on the Committee.  The Vice Chair serves as Chair at the meetings in the absence of the Chair.    The Chair acts as the Presiding Officer at the meetings. 

Delegated Authority

The Trails Committee is an advisory body only.

The Trails Committee may incur expenditures to the extent provided in the annual approved budget.  All purchases shall be preauthorized by the Director of Recreation and Community Services and approved in accordance with the Town’s Procurement By-law.

The Committee shall receive items for information, discuss trails-related matters or make recommendations to Council.

Meetings

The frequency of the meetings shall be quarterly with additional meeting held at the call of the Director of Recreation and Community Services or Chair. 

The Director of Recreation and Community Services may revise the regular meeting schedule in consultation with the Chair.

Agendas

Agendas shall be made available a minimum of twenty-four hours in advance of the meeting to the Members and on the Town Website.  The Director of Recreation and Community Services and Chair shall determine the content of the agendas.

Quorum

Quorum shall consist of five (5) members of the Committee.

Work Plan

The Trails Committee operations and activities are directed by the Advisory Committee’s annual work plan, which is approved by Council.

Agent of the Municipality

In carrying out its Mandate, the Trails Committee may act as an agent of the Town of Penetanguishene while acting bona fide within the limits of the authority of the Town.  No member shall incur any personal liability by reason of their participation on the Advisory Committee acting within the scope of its mandate.  Nothing in the Mandate of the Advisory Committee authorizes or empowers the Committee to incur any debt, liability, or obligation for which the Town may become liable without having previously obtained the consent of Council.

The Advisory Committee operations shall meet municipal, provincial, and federal legislative requirements that have a bearing on their operation.